Community Engagement Coordinator

GENERAL SUMMARY:

Support all activities of the Communications & Community Engagement department with a focus on maintaining the reputation of Crayola as a good corporate citizen through outstanding customer services practices. Work within the Crayola philanthropy portal/database for administration of the grants and product donations program. Coordinate product donations through direct correspondence both locally and nationally through approved channels. Facilitate correspondence and arrangements for corporate contributions. Monitor departmental budgets and records of cash and in-kind product donations, including receipt of donated product from OSMI and other internal referrals. 

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Support the overall activities of the department including, but not limited to meeting scheduling and arrangements, correspondence, employee events, and internal promotion of activities/events.
• Assist the Manager, Executive Communications & Community Engagement with approved donations and sponsorships.
• Respond to departmental inquiries in a timely and professional manner – phone, e-mail and/or written correspondence.
• Serve as an administrator and super-user of the philanthropy portal through daily monitoring and/or processing of requests, and when necessary, maintain contact with the vendor for upgrades, training and/or troubleshooting. Serve as a resource for employees using the system.
• Sort and respond to all donation requests (letter, e-mail, phone call) and maintain appropriate databases. Select, package, and send items.
• Coordinate Crayola product donations following corporate policies and procedures. Send tax paperwork and maintain appropriate databases.
• If available, use OSMI and other referred products to offset in-kind donations budget. Coordinate acquisition of OSMI and other referred product and coordinate as needed, with other departments. Maintain appropriate databases.
• Coordinate annual grant requests, coordinate communications with applicants, use the E-Pay system to create check requisitions, disperse checks and maintain appropriate database. Coordinate special funding programs.
• Create reports on an as needed basis utilizing databases and/or researching as needed. Provide analytical data to monitor donations, sponsorships, and volunteerism.
• Assist with the Corporate Volunteer Program by coordinating meetings, taking and dispersing minutes, and assist in the planning of the annual Volunteer Recognition Event. Assist in the maintenance of the database of employee volunteer hours through the philanthropy portal/system.
• Assist with the Crayola United Way Campaign including but not limited to meeting scheduling, employee communication & recruitment, fundraising and other duties as needed for the success of the campaign.

JOB SPECIFICATIONS:

• High School diploma
• Minimum of three years administrative experience
• Strong interpersonal skills are required to interface with the public, Crayola employees and retirees, and others.
• Strong PC skills: Windows, Word, Excel, Lotus Notes, E-Pay, other digital platforms for promotions/publicity internally.
• Excellent oral and written communication skills.
• Ability to handle multiple tasks in a timely, efficient manner and to manage projects independently from start to finish.
• Prioritize workload and analyze individual situations accordingly
• Utilize independent judgment tied to established procedures and practices when addressing issues related to requests for donations or volunteers.
• Knowledge of and ability to network with all Crayola departments

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must pack product for donations and be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WHY CRAYOLA?

• Kid Inspired Culture
• Free Admission to Crayola Experience for Employees
• Community Volunteerism Opportunities
• Annual Bonus Potential for all Full-Time Employees
• Company Matched 401k & Employee Value Sharing Plan
• Comprehensive Healthcare Benefits for Eligible Employees
• Education Assistance Program
• Wellness Programs
• Employee Resource Groups
• Generous Product Discounts Onsite & Online
• Company Sponsored Employee Events
• Discounts on a wide variety of products and services – automotive, electronics, fitness, travel and entertainment

Diversity & Inclusion at Crayola

We will cultivate diversity and create a culture of inclusion for our collective brands – one that grows through sustained action, demonstrates care for every life experience, inspires new products and content, and builds a sense of belonging in which every employee is able to be their very best. Learn more about Crayola’s Diversity and Inclusion strategy: https://www.crayola.com/about-us/diversity-and-inclusion.aspx

Green is our favorite color!

Crayola cares about the environment and responsibly makes the products you love. Learn more about Crayola’s creative solutions for greener tomorrows: https://www.crayola.com/about-us/sustainability.aspx

We offer competitive salary, outstanding benefits and the potential for advancement through the use of creative abilities. No phone calls please.

Search Firm Representatives - Please Read Carefully:

Crayola LLC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at Crayola LLC via e-mail, the Internet, or directly to hiring managers at Crayola LLC in any form without valid written search agreement in place for that position will be deemed the sole property of Crayola LLC, and no fee will be paid in the event the candidate is hired by Crayola LLC as a result of the referral or through other means.

Search firms are essential to the recruitment and staffing efforts at Crayola LLC, and we value the partnerships we have built with our vendors. For this reason, Crayola LLC has established and regularly maintains a preferred vendor list. Please note that even preferred vendors need to have a written search agreement signed by Human Resources at Crayola LLC in place for the specific position in order for a fee to be paid for any candidate referrals.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)